Last Updated: 13/08/2021
When you join Southend Wheelers, we collect your name, address, date
of birth, e-mail address and telephone number(s). You are also advised to
supply an emergency name and contact number. Details of current members are securely shared to
various committee members to allow them to fulfil their roles within the
club. As a British Cycling affiliated club, your e-mail address will be
entered into the British Cycling club portal to enable you to receive e-mails detailing forthcoming club activities.
Only a restricted list of club committee members has access to this data
and it is only used to keep you updated with club activity. Your data is not shared with any third parties, unless you choose to
enter any activity such as racing that requires some of your data to be
shared with a third party such as a racing governing body.
Details of lapsed members will not be kept for more than 3 years,
excepting any race, time trial or other event report or results that
have been published online, in printed form or in local press will not
be removed. Race and Time Trial results and award winners remain a
permanent record of club history and include names and racing
Publishing Your Data - racing and time trialling
If you enter any race or time trial, your name and racing category*
will be published in the results, league tables and potentially in any
race report. The locations that data is published varies according to
the type of event. In addition to the details below, reports of any
event may be submitted to the local press and/or published on the open
facebook page and/or included in any end-of-season review, club awards
or handbooks. Your name and Racing Category will also be sent to the CTT
(Cycling Time Trials) as part of the levies paid.
Club Events - your name and racing category* will be published on
the club website and closed facebook page. Club events such as the Road
Race Championship and Track Championship may also require that your
details be shared with the governing body and/or event insurer.
Inter-club and shared events - Some events advertised to club
members, including those that form part of the annual leagues and
awards, are run in-conjunction with or totally by other clubs. Your name
and racing category* will be included in their publications.
Open Events - Some events advertised to club members, including
those that form part of the annual leagues and awards, are run
by other clubs and/or in-conjunction with bodies such as BC (British Cycling), ECCA (Eastern
Counties Cycling Association), CTT (Cycling Time Trials), VTTA (Veteran
Time Trialling Association), TLI (TLI Cycling) or BMCR (British Masters
Cycle racing, formerly the LVRC [League of
Veteran Racing Cyclist]). If you enter these events, your name and racing
category* will be passed to and published by the relevant governing body and/or
Publishing Your Data - Miscellaneous
Activities - If you choose to partake in other activities such as
Ride Leading, Coaching or Go-Ride , your details may be shared with the
relevant governing body and/or insurer.
Promotions - General club activity outside of racing and time
trialling may be published on the web-site, open and closed facebook
pages and/or local press. Reports may include photographs. If you do not
wish your name and/or photograph to appear in any such reports, please
inform the webmaster, press secretary and Facebook Group Administrators.
See our Club Contacts for details.
*Racing Categories - Road Racing and Time Trialling Racing
Categories are defined by gender and age category but vary slightly by
governing body so please refer to the relevant body. The
should also be referenced as we have different rules for Juveniles and
Juniors for Club Time Trials
- based on the year of or date of 16th birthday
Junior - based on the year of or date of 18th birthday
Senior - from end of Junior status to 40th birthday
Espoire - Southend Wheelers does not recognise Espoire as a
separate category for competitions or awards but other clubs and/or
governing bodies may refer to Seniors up the year of their 21st birthday
as an Espoire.
Veteran – from your 40th birthday onwards, with additional
categories based on age bands
Para Cycling - Additional categorisation applies to Para Cycling.
For further details refer to the relevant governing body(ies).
the President and Chairman.